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STATUTORY COMPILANCE & RECORD MANAGEMENT

Labour Law And HR Compliances Services

Whether one likes it or not, India has extremely complex Labour Laws and its even more difficult to ensure proper timely compliance.

As an employer, you have to comply with statutory and legal norms and are expected to be updated on constantly changing legislation. This demands allocation of valuable time and resources and continuous monitoring to avoid penalties for non-compliance.

SBM Group help companies to keep up with the fast-changing labor laws making sure that the entities don’t face fines for abiding the law. Keeping up to date with the laws along with the state regulations benefit companies to build a sustainable business for years to come.

Time to time audits give us an insight into the company’s shortcomings that can prove fatal to the organization’s future. Not only do we review, but we encourage companies after assessing risks to implement necessary changes. Once we take over the department, our client doesn’t have to worry about their companies not adhering to labour laws.

It is absolutely imperative to ensure compliance with all legal and statutory norms for businesses to operate successfully in India. This often involves significant investment of the company resources, time, and continuous monitoring to be in the know of all the changes that are happening, in order to be compliant and avoid penalties.

With the government regularly changing the laws pertaining to employees and employment, it becomes a challenge for small and mid-sized companies to ensure compliance with the legal framework. What these organisations need is reliable HR compliance services from a company that is experienced in the industry.

To ensure timely and efficient statutory compliance in your organisation, the following aspects must be in place:

  • Unrestricted access to local and regional expertise

  • Expert support during all audits and inspections

  • Following ethical practices

  • Knowledge of timelines for adherence to the many laws and regulations

  • Updated documents and data in a centralised location, and which are readily available

As you can imagine, this takes a lot of effort and investment in terms of money from the employer and manpower from the workers. Not every organisation can afford to or even want to spend so many resources for statutory compliance. Nonetheless, it is absolutely vital for a business to be compliant to all the laws of the land.

With statutory compliances outsourcing to an experienced firm such as SBM Group , you can ensure compliance without having to hire new employees and maintaining a separate HR statutory compliance department for it. Our clients find that our software and services are an ideal solution to be a statutory compliant in all aspects of statutes and labour laws.

SBM Group offers end-to-end labour law compliance and advisory services for start-ups, multinational corporate houses and established corporate houses on a pan-India scale. We also handle issues that arise during business operations. Be it a new business, acquisition, outsourcing, merger, expansion or reduction in workforce and local employee relations; we have the expertise to deliver effective results.

We act as your HR compliance advisor, enabler and auditor – all in one. We provide labour law services at all stages of the business cycle, right from the incorporation of the entity, during the growth stage and till winding down.

BENEFITS OF OUTSOURCING COMPLIANCE

Our clients benefit from outsourcing HR statutory compliance management in many different ways.

  • Sound corporate governance

  • An increase in focus on strategic business areas

  • A reduction in the labour overheads

  • Timely compliance and adherence to all the different statutes and labour laws

  • Avoidance of all litigation and associated costs that may arise out of non-compliance

  • Complete and accurate maintenance all records that are relevant to compliance

OUR SCOPE OF WORK

SBM Group provides services in statutory compliance in HR across India, covering the following under the labour laws that are applicable to your factory of establishment as per the laws of the state government:

  • Audit of Labour Law compliance

  • Licence application/amendment/renewal

  • Maintenance of statutory registers, records, notices and returns

  • Liaison with Factories, Labour, ESI and PF authorities

  • Remittance of statutory payments

  • Continuous monitoring of contractor compliances

  • Nominations under different legislations

  • Exemptions under labour legislations

  • Benefits under labour legislations

  • Accident coordination activities

When a client engages with us, we conduct a one-time audit before the assignment to assess the current status of statutory compliance within the organisations according to the Central and the State Acts. Then we work towards preparing a detailed audit report which we submit to the client. This audit will reveal all the strong and weak areas in terms of compliance, and lay out a clear plan on how to move forward with statutory compliance in the organisation. Based on the audit findings and consultation with the client, we then proceed with other activities to make sure that the business is hundred percent compliant to all statutes and labour laws.

No matter what the size of your organisation is - small, medium, or large – SBM Group provides for the growing challenge of complying with the rapidly evolving and highly complex requirements of statutory compliance for your company.

Corporate Legal Services

It all starts with registering your business to make it into a legal entity under the Shops and Establishments Act of 1953 or the Factories Act of 1948. Starting with company registration, obtaining a PAN or GST, we can be associated with you from the very first step. Starting a business on the right note lays a concrete foundation for any business.

HR Compliance Services

Any business or organisation is bound to employ people. This is when HR compliance needs come into the picture. Provident Fund (PF), Employee State Insurance (ESI), Professional Tax management and Employee Welfare Fund management are the most important topics under HR compliances.

Payroll & Tax Compliances

The next logical step for a business or organisation employing people and that means payroll processing. SBM Group’s payroll compliance service ensure that salaries are accurately computed and readied for payment on a timely basis. Paying salaries correctly on time shows the organisation or business in a great light to its employees who in turn are motivated to perform to the best of their ability.

Labour Compliances

Apart from the Acts mentioned above like the Factories Act, examples of other Acts coming under Labour Law are Minimum Wages Act of 1948, Payment of Bonus Act 1965, Payment of Gratuity Act 1965 and the Equal Remuneration Act of 1976. With SBM Group by your side, you need not to worry about these Acts, as we are always at the forefront of all modifications and changes. We will make sure that you are entirely on the right side of law and legality at all times.

Statutory Compliance Latest Checklist - The Acts we cover

  • The Factories Act

  • Shops and Establishment Act

  • Building and Other Construction Workers Act

  • The Employees’ State Insurance Act

  • Professional Tax Act

  • Labour Welfare Act

  • The Minimum Wages Act

  • The Payment of Wages Act

  • The Apprentices Act

  • The Employees Provident Fund & Miscellaneous Provisions Act

  • The Payment of Bonus Act

  • The Contract Labour (Regulation & Abolition) Act

  • The Child Labour (Prohibition & Regulation Act)

  • The Industrial Disputes Act

  • The Payment of Gratuity Act

  • The Industrial Employment Standing Orders Act

  • The Equal Remuneration Act

  • The Employee Compensation Act

  • Sexual Harassment of Women at Workplace Act

  • The Employment Exchanges (Compulsory Notification of Vacancies) Act

Professional Tax Management

  • Validation of PT Register – Verifying slab rates as per respective location and eligibility criteria

  • Generation of online challans wherever applicable

  • Remittance of PT Cheque

Labour Welfare Fund Management

  • Validation of LWF Inputs – Verifying slab rates as per respective locations and eligibility Generation of challan/report as per State requirement

  • Remittance of LWF cheque

ESIC Management

  • Validation of ESIC Register – Computation of ESIC, Eligibility and remittance details

  • Preparation and upload of online data and generation of challan

  • Generation of Insurance Number

  • Processing of ESIC Claims

  • Liaison with ESIC Department

SBM Group’s Experienced Human Resource

All our team members are well-versed and experienced in the compliance domain. Not only being experienced, but they are also up to date and armed with the latest information in this critical domain. In an ever-changing scenario, experience along with being informed of the latest information translates into a full value and advantage to any business or organisation. Our team highly capable and knowledgeable Auditors monitor our work constantly. To top it all, we are very vigorous and regular in our internal staff training and these results in superior service to all our clients.

PAN India Presence

With branches and associates all over India, you don’t have to look for different HR service providers across the country. We can serve your organisation and its branches all over India.

Comprehensive End-to-End Statutory Compliance Services

With a comprehensive range of services like compliance audit, gap analysis, solution recommendations, registrations, renewals and records maintenance, no nook or corner of your compliance needs and requirement are left uncovered. We also take care of closures, digital register maintenance, liaising with authorities concerned, form submissions and remittances. Combining all these, we update and release reports on a regular and timely basis. One of the bedrocks of this dimension of our service is that we have developed and maintain a very good rapport and relationship with all local and state authorities who are always ready to extend us their guidance, support, and cooperation.

Superior IT Systems

Last but not least, our data processing software and capability is of the highest order. Our automated systems produce the most accurate data which then is again re-checked by our auditors. This ensures the top of the class data structure and accuracy for your business or organisation.

Outsource your Statutory Compliances to an experienced associate like SBM Group can ensure that you fully complaint in your statutory compliances.

Payroll related Compliances

Payroll, whether managed in-house or outsourced, companies have to be compliant under EPF, ESIC, Professional Tax and Labor Welfare Fund. The legislations around payroll compliance are ever changing and state-specific, with periodic updates. Payroll compliance is time-consuming, cumbersome and voluminous for your business HR organization to manage this.

SBM Group can help your business HR organizations with managing Payroll compliances including:

  • Validation of PF Register – Computation of PF, Eligibility and remittance details

  • Preparation, upload of online data and generation of challan

  • Remittance of PF Cheque

  • Processing & Submission of PF forms post validation

  • Liaison with PF department

Shop & Establishment Compliances

SBM Group also provides assistance to your employees by setting up help desks for handling queries in the statutory-related processes and activities. Shop and Establishment Act is applicable to every branch of the entity and hence, no matter of the employee size, location, each one has to be registered under the Shop and Establishment Act as per geographical requirement.

SBM Group offers end-to-end compliances which including the following activities:

  • Maintenance of required registers in soft copy as per respective State enactment and requirements

  • Preparation of soft copy periodical returns as per the State requirement

  • Submission of periodical returns with the department

  • Liaison with State departments when needed. Answering inspection notices etc.

  • Preparation and submission of National and Festival holidays

Compliance with

  • Payment of Wages Act, 1936

  • Minimum Wages Act, 1948

  • Payment of Bonus Act, 1965

  • Payment of Gratuity Act, 1972

  • Employment Exchange Act. 1959

  • Apprentices Act, 1961

  • Maternity Benefit Act, 1961

  • National Festival Holidays Act, 1963

  • Employee Compensation Act, 1923

  • Contract Labor Regulation and Abolition Act (Principle employer activity)-restricted to Principle employer.

Call us today and we will help you understand how our statutory compliance services make it extremely easy for you to meet all central and stage government laws, labour and payroll compliance requirements. Our services are competitive and priced attractively. Join the hundreds of companies across India who are using our compliance services and focusing on their core business activities. Our lawyers and trained auditors will ensure all notices and queries from the authorities are answered professionally.

Factory Compliances

Factory compliance requires expertise and a thorough knowledge of legislations covering factories. Organizations, usually neglect this core compliance, which may lead to grave consequences like huge penalties or even the business to be locked by the inspectors.

SBM Group’s Factory Compliance expertise offers a specific set of audits to existing factories and even consulting services to your new factory set-ups. This can include green field/workshops/warehouses and so on.

By partnering with SBM Group, you can be sure that your factory is compliant as per the norms with continuous support in assisting in registrations, renewal of licenses and handling inspections from authorities-internal/external/government/global clients, etc.,

Mines Compliances

The Mines Act for companies involves activities that include evacuation or handling of any mineral related substances in the business operations. It is mandatory to comply with a specific set of compliances to ensure safety of your business, as a whole, and should never be neglected.

SBM Group helps in handling end-to-end compliances starting with registrations, register maintenance, submission of returns, regular safety audits and related displays, inspection handling and related activities.

Staffing Compliances

SBM Group helps businesses to handle the entire suite of compliances that is related to contractors, temp staff, vendors, who are part of the non-core activities.

SBM Group has a clientele in diverse business groups and companies, expertly managing the staffing compliance from hire to retire.

Contract labour compliances (CLRA)

Companies engage a number of contractors and contract labourers to carry out different jobs from highly skilled to unskilled activity.

The principal employer is ultimately responsible for the compliances of the contractors.

SBM Group offers this unique statutory compliance services to systemize and ensure compliances of the contractors, from manning time office to ensuring that the contractors are compliant. SBM Group offers customized services for companies engaging large number of contract staffing in:

  • Establishment Vendor Compliancess

  • Factory Contractor Compliances

  • Building & Other construction worker Compliances

  • Project Contractor Compliances (Client engaged as Contractor at various project sites)

  • Umbrella Contract for Contractors (End to end service

To comply with all statutory norms and avoid penalties for businesses to operate successfully, involves significant investment of resources, time, and continuous monitoring.

With the ever-changing employment laws, it becomes a challenge for small and mid-sized companies to keep themselves compliant. What these organizations need is reliable HR statutory compliance services from an experienced provider.

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